Introduction

IT EduBodh Management Software Pvt. Ltd. ("EduBodh", "we", "our", or "us") is committed to protecting the privacy and security of the personal information entrusted to us by schools, students, parents, guardians, teachers, administrators, and other users of our platform.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal data when you use the EduBodh platform, website, applications, and related services (collectively, the "Services").

By using our Services, you acknowledge that you have read and understood this Privacy Policy.

1. Who we are

IT EduBodh Management Software Pvt. Ltd.

House No. 174, Lane 14

Duncan Basti, Dimapur

Nagaland 797112

India

2. Information we collect

Depending on how our Services are used, we may collect the following categories of information.

A. School Information

• School name
• School address
• Administrative information
• School contact details
• Billing information

B. Student Information

• Student name
• Student identification number
• Class and academic information
• Attendance records
• Assessment and performance data
• Parent or guardian contact information

C. Parent and Guardian Information

• Name
• Email address
• Phone number
• Relationship to student
• Communication preferences

D. Teacher and Staff Information

• Name
• Email address
• Phone number
• Employee or staff identification details
• Teaching assignments and schedules

E. User Account Information

• Username
• Email address
• Password (stored in encrypted form)
• User role and permissions

F. Technical Information

• IP address
• Browser type
• Device information
• Operating system
• Usage data
• Login history
• Cookies and similar technologies

3. How we use information

We process personal data for the following purposes:

• Providing and maintaining the EduBodh platform
• Managing school operations and educational records
• Facilitating communication between schools, teachers, students, and parents
• User authentication and access control
• Customer support and troubleshooting
• Improving platform functionality and performance
• Monitoring security and preventing unauthorized access
• Generating reports and analytics for schools
• Complying with legal and regulatory requirements

4. Legal basis for processing

Where applicable under data protection laws, we process personal data based on:

• Performance of a contract
• Legitimate business interests
• Compliance with legal obligations
• Consent, where required by law

Schools remain responsible for ensuring that they have appropriate authority to provide student, parent, guardian, teacher, and staff data to EduBodh.

5. Data sharing

We may share personal information with:

Service Providers

• Third-party vendors that help us operate the platform, including:
• Cloud hosting providers
• Data storage providers
• Security providers
• Analytics providers
• Technical support providers

Schools

Information is shared with authorized personnel of the school using the platform.

Legal Authorities

Where required by law, regulation, court order, or government request.

Business Transactions

In connection with a merger, acquisition, investment, restructuring, or sale of assets.

6. Data storage and security

EduBodh uses commercially reasonable technical and organizational measures to protect personal information against:

• Unauthorized access
• Loss
• Misuse
• Disclosure
• Alteration
• Destruction

Data may be hosted on infrastructure provided through Amazon Web Services (AWS) or other reputable cloud service providers.

Despite our efforts, no system can be guaranteed to be completely secure.

7. International data transfers

Personal information may be processed and stored in countries where EduBodh or its service providers operate.

Where required by applicable law, we will implement appropriate safeguards to protect transferred personal data.

8. Data retention

We retain personal information only for as long as necessary to:

• Provide our Services
• Fulfil contractual obligations
• Comply with legal requirements
• Resolve disputes
• Enforce agreements

Upon termination of a school's subscription, data may be retained for a limited period to facilitate transition, legal compliance, backup restoration, and dispute resolution.

9. Cookies and similar technologies

EduBodh uses cookies and similar technologies to:

• Maintain user sessions
• Authenticate users
• Improve platform functionality
• Analyze platform performance
• Enhance user experience

Further details are provided in our Cookie Policy.

10. Children's privacy

EduBodh is designed for use by educational institutions.

Student information is processed on behalf of schools. Schools are responsible for obtaining any permissions, notices, or consents required under applicable laws.

Parents or guardians who have concerns regarding student information should first contact the relevant school.

11. User rights

Subject to applicable laws, individuals may have rights to:

• Access personal data
• Correct inaccurate information
• Request deletion of personal data
• Restrict processing
• Object to processing
• Request data portability
• Withdraw consent where processing is based on consent

12. Third-party services

The Services may contain links to third-party websites or services.

EduBodh is not responsible for the privacy practices of third-party websites or services.

Users should review the privacy policies of those third parties independently.

13. Changes to this privacy policy

We may update this Privacy Policy from time to time.

Material changes will be communicated through the platform, website, email notifications, or other appropriate means.

The updated version will become effective on the date shown at the top of this Policy.

14. Contact us

If you have questions about this Privacy Policy or our data handling practices, please contact:

IT EduBodh Management Software Pvt. Ltd.

House No. 174, Lane 14

Duncan Basti, Dimapur

Nagaland 797112

India